The Patient Activation System
The compliant, conversion-focused reactivation system built for medical practices.
We help private clinics recover lost revenue from existing leads, using AI systems to increase booked consults, without increasing ad spend.
Your Practice is Bleeding Revenue Due To lost Leads
If you're like most practices you've invested thousands in advertising, lead generation, and staff time generating leads. Yet over 80% of those leads never turn into patients.
They book a call, attend one consultation, then vanish. Your team moves on to new leads, and those old contacts sit untouched —costing you tens, sometimes hundreds, of thousands in missed revenue.
That quiet database of "dead leads" isn't actually dead. It's simply neglected. Every one of those names once showed genuine interest in your work. They were curious, qualified, and ready to consider treatment.
96.08%
Leads Never Convert
According to Influx MD only 3.92% of leads convert to patients
$100.48
Cost Per Lead
Average investment to acquire a lead in US market according to Influx MD
The Real Cost of a Poor Follow-Up Process
High Acquisition Costs, Minimal Returns
Cosmetic surgery practices face an average cost per lead of $60–$150, yet convert only 2–4% of prospects to paying patients. Every unfollowed lead is wasted marketing spend.
Thousands in Lost Revenue Per Lead
With typical procedures ranging from $1,000 to $15,000, each unconverted lead represents substantial missed opportunity. Your database is sitting on dormant value.
Overworked Staff, Inconsistent Systems
Your front desk is too busy managing current patients to follow up consistently. Without automation or CRM discipline, leads fall through the cracks every single day.
What You're Really Struggling With
The Familiar Pattern
  • A database overflowing with old, cold, or uncontacted leads
  • Staff stretched thin between patient care and administrative chaos
  • No structured reactivation process, just spreadsheets, sticky notes, and good intentions
  • Marketing agencies focused on "new leads" whilst ignoring the acres of diamonds you already own
The result? Tens of thousands in missed revenue every month and a constant, nagging feeling that you should be doing better
Your leads aren't gone forever. You just don’t have the time or system to fix it
Aesthetic Systems builds the Patient Activation Systemâ„¢ to recover lost revenue, automate patient re-engagement, and turn your CRM into a living profit centre without touching your marketing budget.
The Patient Activation System
A done-for-you workflow that automatically re-engages your old leads and converts them into new consultations and booked surgeries.
Human-Like Conversations
Personalised SMS and email messages that feel genuine, not robotic, written in your practice's tone of voice
Automated Follow-Up
Works quietly in the background, reaching out to every unconverted lead with strategic timing and persistence
Direct Calendar Booking
The AI answers common questions and books consultations straight into your calendar with no staff involvement required
How It Works: Two Strategic Phases
01
Manual Reactivation Sprint
Proof of Revenue First
We start by proving results. Send us your existing list of old or "dead" leads. Our AI re-engagement workflow reaches out through personalised messages, follows up naturally, and books consultations directly.
Within days, you'll see old leads respond, book appointments, and generate revenue you didn't expect—measurable ROI before any long-term commitment.
02
Automated System Integration
Set It and Forget It
Once you've seen the revenue, we install the system directly into your CRM. From that point forward, every new lead that doesn't convert after 90 days is automatically added to the reactivation cycle.
The AI continues to follow up, nurture, and book consultations on autopilot whilst you focus on your patients.
Why This System Works
Psychology Meets Technology
Every lead in your CRM already knows you. They've seen your work, visited your website, perhaps even spoken to your team. They just need the right message at the right moment.
Our AI system combines behavioural psychology, strategic timing, and truly personalised communication to reconnect with those leads in a way that feels genuine and professional.
This isn't a one-time email blast. It's a continuous, data-driven system that learns and improves over time, bringing in new revenue every month without constantly chasing new leads or increasing advertising spend.
What This Means for You
Instant ROI from Sunk Costs
Generate new revenue from leads you've already paid for. Turn your existing database into booked consultations without spending another dime on ads.
Smarter Pipeline Management
Every lead gets a second chance to book automatically. Keep your pipeline warm and profitable 24/7 without manual intervention.
Hands-Free Follow-Up
The AI handles all messaging and scheduling. Eliminate wasted staff time and focus on performing procedures instead of chasing prospects
Predictable Patient Flow
Your lead follow-up becomes structured and reliable. Maintain consistent consultation bookings with minimal effort from your team
Your Database Is a Goldmine
You Already Have Everything You Need
The Patient Activation System, transforms your dormant database into a living, breathing revenue source that books consultations automatically and increases your monthly income without additional marketing costs.
Just consistent, measurable growth from the leads you already own.
The result? You can focus on what matters most. Your patients, your clinical results, and your professional reputation.
We only earn when you earn. Our pricing is directly tied to the revenue we generate, so you can trust that our goals are fully aligned with yours, with zero risk to start.
Learn how you can get started below